Formal E-mail Writing

An email written for business communication or professional use is a formal email. The email written for any government department, school authority, company or any officers are the formal emails. Use of polite and formal words, the reason for writing mail, clarity, proper greeting and closing are some of the features of the formal email.

Sample



Write an email . 


You are the college representative and your Principal has assigned you the task of writing an email to the Divisional Officer , Satpuda Mountain Ranges , Nagpur , seeking permission for the mountaineering expedition to be organized by your college. 



_____________________________________________
From: student12@gmail.com
_____________________________________________
To: divisionalofficerngp@gmail.com
_____________________________________________
CC/BCC: 
_____________________________________________
Subject : Regarding permission for the                            mountaineering

Respected Sir,

I am Manoj Bhaye a college representative of Mahatma Gandhi College of Science Chandrapur. Our college has planned some outdoor and adventurous activities. Mountaineering is one of them. The principal has assigned me the task of getting permission for it.
 As a college representative, I request you to grant us permission for the mountaineering on the Satpuda Mountain Ranges. A batch of 20 students will be the participants. We have basic knowledge of the mountaineering. The participants are capable of mountaineering. We all meet the requirements for the expedition. We will be abide by the rules and regulations.
Kindly do the necessary and grant us permission for mountaineering expedition.

Thanking you,

Regards 

Manoj Bhaye
Class : Std 11th
Mahatma Gandhi College of Science
Chandrapur (MS)


Attachment : 1. a list of students 2. Their fitness certificates